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This video focuses on organizing a common data environment (CDE) to maximize efficiency, collaboration, and compliance with BIM standards, such as ISO 19650. You’ll learn how to create a structured folder hierarchy for various project teams, ensuring seamless collaboration and proper file progression through key stages: WIP, Shared, Published, and Archive. Discover how Autodesk Construction Cloud tools streamline folder creation and management, empowering teams to stay aligned and organized throughout the project lifecycle.
Video demonstration of Autodesk Docs: Project member level access; with edit permission level of own folder.
Any referenced datasets can be downloaded from "Module downloads" in the module overview.
Transcript
00:04
After completing this video,
00:05
you'll be able to create dedicated team workspaces in a common data environment,
00:11
create team folders to organize models,
00:14
drawings,
00:14
and other documents.
00:16
Explain the importance of a well organized common data.
00:20
for collaboration,
00:21
describe the purpose of folders in managing file progression and collaboration
00:26
and explain how a structured common data environment minimizes delays,
00:31
avoids duplication,
00:33
and supports efficient project delivery.
00:35
To maximize efficiency and collaboration in a BIM project,
00:39
the Common Data Environment,
00:41
or CDE must be well organized,
00:44
encouraging seamless collaboration across the teams and compliance
00:48
with BIM standards such as ISO 19,650.
00:53
Standardization of a project workflow guides all team members on
00:57
how documents and models progress through the various stages.
01:02
For example,
01:03
files start in work in progress folders or whip for short,
01:07
for internal development.
01:09
Here teams work in isolation with their colleagues and their company,
01:13
such as architectural,
01:15
structural,
01:16
or building services companies are doing here.
01:19
Once they've completed their work package or task,
01:22
they share their files with the other disciplines.
01:24
The other disciplines can then link and use these files
01:28
to aid in the design of their own packages.
01:31
Collaborating saves time and cost by eliminating the need for other
01:35
disciplines to remake models that the specialist teams have already created.
01:41
And this need for sharing introduces validation into the process.
01:45
Before a team shares their model or other files,
01:48
they must be validated and verified,
01:51
making sure that the model is complete,
01:53
accurate,
01:54
named correctly,
01:55
and contains only the relevant information needed at this stage.
02:00
Once validated,
02:02
these files can be copied to the shared
02:03
area for coordination by the other disciplines,
02:07
and while work in the project progresses,
02:09
this may take place several times.
02:12
Once the project task is complete,
02:14
the work can be reviewed and approved by the various teams
02:17
before being copied to the published area on the CDE.
02:21
Old versions of files can be safely stored in the archive area,
02:25
ensuring no data is lost,
02:27
and this standardized workflow ensures consistency and efficiency,
02:32
enabling all stakeholders to access the right information at the right time.
02:36
To create folders in Autodesk Construction Cloud,
02:40
ensure Docs is open by selecting docs from the product selector.
02:44
If already in docs,
02:46
click Files to view the files and folders area.
02:49
Click the 3 dots at the end of the project folder to open the sub menu.
02:55
Click Add subfolder
02:57
to add a subfolder within the project folder.
03:01
Structure your CDE
03:03
to reflect the roles of the project's stakeholders.
03:06
For instance,
03:07
when creating folders,
03:09
use the company names to identify who they belong to.
03:12
In this example,
03:13
create folders for the appointing party,
03:16
lead appointed party,
03:17
and appointed parties based on their responsibilities.
03:21
For the benefit of this exercise,
03:23
you will use generic names for the teams involved in this project.
03:26
Feel free to use specific company names if you know some.
03:30
For the appointing party,
03:32
name their folder client.
03:35
For the lead appointed party name their folder main contractor.
03:41
And for the appointed parties,
03:43
create folders called
03:45
architectural Company,
03:47
structural Engineering Company.
03:51
And building services company.
03:55
These folders
03:56
ensure that each team has a designated and private space
03:60
to work in their models and documentation.
04:03
Organize the project further by creating subfolders within each team folder.
04:08
Create a new folder
04:10
called Web short for work in progress.
04:14
As you already saw,
04:15
the work in progress folder is a workspace for the
04:17
team members to develop and refine their designs and documentation.
04:21
Files here are accessible only to the team that owns the folder,
04:25
and this is controlled by setting permissions,
04:28
ensuring they can collaborate internally without exposing
04:31
incomplete work to the other teams.
04:34
Within the project folder,
04:35
create a new subfolder called shared.
04:38
Once a file is ready to be shared with other teams,
04:41
a clean copy can be placed in the shared folder.
04:44
Again,
04:45
as you saw,
04:45
this allows other teams to review the
04:48
content while maintaining control over their updates.
04:51
Within the project folder,
04:53
create another subfolder called Published,
04:56
and again,
04:57
as you saw,
04:58
finalized documents and models can be placed in
05:01
the published folder when approved by the teams.
05:04
Examples include planning and construction documentation.
05:08
Within the project folder,
05:10
create another subfolder called archive.
05:12
As files are updated,
05:14
superseded versions can be moved to the archive folder
05:17
to maintain a record of past iterations.
05:20
This ensures traceability and accountability throughout the project.
05:24
The project administrator will be one of the few people
05:27
who can see and move files to this folder.
05:30
Within each work in progress folder,
05:33
create further subfolders for models.
05:37
Drawings
05:38
and documents so that files can be well organized and easy to find.
05:44
You learned how the BIM cycle results in a lot of documents,
05:48
models,
05:48
and other files being produced and shared,
05:51
and if it is not well organized,
05:53
it can lead to delays,
05:55
duplication of work,
05:56
all of which which adds extra time and cost to a project.
Video transcript
00:04
After completing this video,
00:05
you'll be able to create dedicated team workspaces in a common data environment,
00:11
create team folders to organize models,
00:14
drawings,
00:14
and other documents.
00:16
Explain the importance of a well organized common data.
00:20
for collaboration,
00:21
describe the purpose of folders in managing file progression and collaboration
00:26
and explain how a structured common data environment minimizes delays,
00:31
avoids duplication,
00:33
and supports efficient project delivery.
00:35
To maximize efficiency and collaboration in a BIM project,
00:39
the Common Data Environment,
00:41
or CDE must be well organized,
00:44
encouraging seamless collaboration across the teams and compliance
00:48
with BIM standards such as ISO 19,650.
00:53
Standardization of a project workflow guides all team members on
00:57
how documents and models progress through the various stages.
01:02
For example,
01:03
files start in work in progress folders or whip for short,
01:07
for internal development.
01:09
Here teams work in isolation with their colleagues and their company,
01:13
such as architectural,
01:15
structural,
01:16
or building services companies are doing here.
01:19
Once they've completed their work package or task,
01:22
they share their files with the other disciplines.
01:24
The other disciplines can then link and use these files
01:28
to aid in the design of their own packages.
01:31
Collaborating saves time and cost by eliminating the need for other
01:35
disciplines to remake models that the specialist teams have already created.
01:41
And this need for sharing introduces validation into the process.
01:45
Before a team shares their model or other files,
01:48
they must be validated and verified,
01:51
making sure that the model is complete,
01:53
accurate,
01:54
named correctly,
01:55
and contains only the relevant information needed at this stage.
02:00
Once validated,
02:02
these files can be copied to the shared
02:03
area for coordination by the other disciplines,
02:07
and while work in the project progresses,
02:09
this may take place several times.
02:12
Once the project task is complete,
02:14
the work can be reviewed and approved by the various teams
02:17
before being copied to the published area on the CDE.
02:21
Old versions of files can be safely stored in the archive area,
02:25
ensuring no data is lost,
02:27
and this standardized workflow ensures consistency and efficiency,
02:32
enabling all stakeholders to access the right information at the right time.
02:36
To create folders in Autodesk Construction Cloud,
02:40
ensure Docs is open by selecting docs from the product selector.
02:44
If already in docs,
02:46
click Files to view the files and folders area.
02:49
Click the 3 dots at the end of the project folder to open the sub menu.
02:55
Click Add subfolder
02:57
to add a subfolder within the project folder.
03:01
Structure your CDE
03:03
to reflect the roles of the project's stakeholders.
03:06
For instance,
03:07
when creating folders,
03:09
use the company names to identify who they belong to.
03:12
In this example,
03:13
create folders for the appointing party,
03:16
lead appointed party,
03:17
and appointed parties based on their responsibilities.
03:21
For the benefit of this exercise,
03:23
you will use generic names for the teams involved in this project.
03:26
Feel free to use specific company names if you know some.
03:30
For the appointing party,
03:32
name their folder client.
03:35
For the lead appointed party name their folder main contractor.
03:41
And for the appointed parties,
03:43
create folders called
03:45
architectural Company,
03:47
structural Engineering Company.
03:51
And building services company.
03:55
These folders
03:56
ensure that each team has a designated and private space
03:60
to work in their models and documentation.
04:03
Organize the project further by creating subfolders within each team folder.
04:08
Create a new folder
04:10
called Web short for work in progress.
04:14
As you already saw,
04:15
the work in progress folder is a workspace for the
04:17
team members to develop and refine their designs and documentation.
04:21
Files here are accessible only to the team that owns the folder,
04:25
and this is controlled by setting permissions,
04:28
ensuring they can collaborate internally without exposing
04:31
incomplete work to the other teams.
04:34
Within the project folder,
04:35
create a new subfolder called shared.
04:38
Once a file is ready to be shared with other teams,
04:41
a clean copy can be placed in the shared folder.
04:44
Again,
04:45
as you saw,
04:45
this allows other teams to review the
04:48
content while maintaining control over their updates.
04:51
Within the project folder,
04:53
create another subfolder called Published,
04:56
and again,
04:57
as you saw,
04:58
finalized documents and models can be placed in
05:01
the published folder when approved by the teams.
05:04
Examples include planning and construction documentation.
05:08
Within the project folder,
05:10
create another subfolder called archive.
05:12
As files are updated,
05:14
superseded versions can be moved to the archive folder
05:17
to maintain a record of past iterations.
05:20
This ensures traceability and accountability throughout the project.
05:24
The project administrator will be one of the few people
05:27
who can see and move files to this folder.
05:30
Within each work in progress folder,
05:33
create further subfolders for models.
05:37
Drawings
05:38
and documents so that files can be well organized and easy to find.
05:44
You learned how the BIM cycle results in a lot of documents,
05:48
models,
05:48
and other files being produced and shared,
05:51
and if it is not well organized,
05:53
it can lead to delays,
05:55
duplication of work,
05:56
all of which which adds extra time and cost to a project.
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